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Bylaws of Rotaract District 6710
Ratified November 12, 2005
Amended April 30, 2006
Article 1. Name
Article 2. Rotaract District Committee Structure
Article 3. Finances
Article 4. Amendments
Article I.
Name- The
name of this organization shall be The Rotaract
District Committee, (hereinafter RDC).
Article II.
Rotaract
District Committee Structure
Section
2.01
Structure- The RDC shall consist of three members from
each Rotaract Club in District.
(a) The selection of representatives from each Rotaract
Club shall be determined at the individual club level, but must be elected
prior to the Spring District Conference.
(b) The immediate past president of each Rotaract
Club will be given the opportunity to serve as one of the representatives if
possible, regardless of current affiliation.
Section 2.02
Offices of the RDC- The RDC shall include the positions
of District Rotaract Representative, Vice
Chair, Secretary, Treasurer, and Sergeant at Arms.
(a) The District Rotaract
Representative (hereinafter “DRR”) shall serve as the Chair of the RDC. It is the responsibility of the DRR to
foresee and delegate, as well as follow-up on the following tasks:
(i) Facilitation of communication between
clubs, including but not limited to a district newsletter
(ii) Oversee the planning of an annual fall
District Rotaract conference
(iii) Aid in the creation of new clubs and provide
nurturance to existing clubs
(iv) Annually visit each Rotaract
Club in the District
(v) Serve as the main liaison with District Rotaract
Committee formed of Rotarians (hereinafter DRC) and Rotary District Governor
(vi) Monitor individual club plans
(vii) Plan and facilitate an officer training
session at the District Rotary Conference
(viii) Submission of Treasurer’s receipts to and
obtaining refunds from Rotary
(b) The Vice Chair shall assume the duties of the DRR
in his or her absence and other duties as necessary.
(c) The Secretary shall record and publish minutes
and other duties as necessary.
(d) The Treasurer shall coordinate the drafting of
the budget and document finances and other duties as necessary.
Section 2.03
Election and Terms of RDC Officers
(a) The
members of the RDC shall internally elect the officer positions by secret
ballot.
(b) The
committee members elect will convene at the Spring conference, to elect all
officer positions for the upcoming year.
(c) Eligible
candidates for DRR will be those who have served no less than one year on RDC
or a past Rotaract president.
(i)
The DRR will be elected from by the incoming RDC.
(ii)
The members on the incoming Rotaract
Committee shall, by a majority vote, choose the new DRR. In the case of a tie, the outgoing DRR will
break the tie.
(iii)
If the outgoing DRR is running for DRR for a second
term, the Rotarians on the DRC Committee will vote to break the tie, if
necessary.
(d) If
the newly elected DRR was a district committee member elect, his or her club of
representation must elect a new committee member.
(e) Terms
will run July 1st – June 30th in consistence with the
Rotary operating year.
Section 2.04
RDC Meeting Requirement
(a) Meetings
shall be managed in accordance to Robert’s Rules of Order Newly Revised (hereinafter
RONR).
(b) Quorum
is defined by 51% of committee members, not including the DRR.
(c) The
DRR may only vote on a vote which is not by ballot, if a majority vote is
required and there is a tie, he or she may vote in the affirmative to cause the
motion to prevail. If there is one more in the affirmative than in the
negative, the president can create a tie by voting in the negative to cause the
motion to fail. Similarly, if a two-thirds vote is required, he or she may vote
either to cause, or to block, attainment of the necessary two thirds (RONR).
(d) The RDC
shall meet at least once per semester. At
least one Rotaract Advisor shall be in
attendance at RDC Meetings.
(e) If
any representative cannot attend a meeting of the RDC, his or her club may
designate a proxy.
Section 2.05
Committees- The DRR will have the authority, in
conjunction with the RDC, to establish sub-committees if deemed necessary.
Section 2.06
Removal from Office
(a) A
committee member cannot be removed by the committee, but recommendations can be
made to the club they represent.
(b) The
Vice Chair, Secretary, Treasurer, or Sergeant at Arms, if found to not be fulfilling
their requirements, can be removed of their office by an affirmative 2/3rds
vote of the RDC.
(c) The
DRR cannot be removed by the committee, but a recommendation, issued by an
affirmative 2/3rd vote of the RDC, can be submitted to the District
Rotary Governor for removal.
Section 2.07
Vacancies
(a) Each
Rotaract Club in the district is responsible
for maintaining three members on the RDC.
(b) In
the event of a vacancy in the Vice Chair, Treasurer, Secretary, or Sergeant at
Arms position, the committee the DRR will appoint an interim officer until the
committee can hold a special election.
(c) In
the event of a vacancy in the DRR, the Vice Chair will assume the DRR
responsibilities, until the RDC can elect a new DRR.
Article III.
Finances
Section 3.01
Signatures- The District Rotaract
funds shall be housed in an account in a bank agreed upon by the RDC, by which
checks may only be written with two signatures, including: DRR, RDC Treasurer,
or Rotaract advisors.
Section 3.02
Budget
(a) The
committee expenses shall be funded, as laid out in the RDC-drafted budget.
(b) District
funds may be dispersed for expenses outlined in the committee-drafted budget
without additional approval. Any
expenditures beyond or not included in the approved budget must be approved the
RDC.
(c) The
budget shall bi-annually be audited by the RDC.
Article IV.
Amendments-
Amendments must follow RONR.
Rotaract District Committee Mission Statement